How MasterSoft's Campus Management System Can Transform Your Institution?

Institutes strive to meet the set standards and criteria but falter due to ineffective methodologies and outdated processes. Besides, modernized technological solutions are central to most organizational procedures, helping to accelerate routine tasks.

Therefore, higher educational institutes stand to benefit immensely from tools like the campus management system (CMS). It helps colleges and universities streamline their day-to-day activities and function efficiently.

What is a Campus Management System?

A campus management system is an advanced ERP solution that automates most administrative activities. Additionally, it provides a single platform through which institutes can manage multiple activities.

As a result, institutes require little or no human intervention, enabling the admin team members to spend their time and effort on more important responsibilities.

How does the campus management system improve institutional efficiency?

1. Streamlined Administrative Task

Going through admission-related queries, processing multiple enrollments, and creating attendance and exam reports are important. The administrative staff undergoes immense stress while handling multiple tasks.

Simultaneously, they have to handle the daily activities of the institute, including recording financial transactions. Using manual or traditional paper-based processes is time-consuming and exhausting. What’s more, teachers are equally responsible for carrying out specific administrative tasks.

However, doing all of them manually takes a considerable amount of time; that is where CMS comes to the rescue. It is a robust and advanced piece of software that enables admin team members to streamline all activities. Also, teachers can use the software to store, collect, and share documents.

Be it attendance reports or audit reports, institute team members can streamline and generate them accordingly in reduced time.

2. Faculty Management

What does it take to accomplish institutional goals? What are the underlying factors for improved student performance? Is there a way to determine a teacher’s performance?

Addressing these questions is important because it enables institutes to monitor the ongoing progress of a particular classroom. Additionally, institute leaders can track the performance of a particular department and faculty.

The software collects and stores profiles of all teachers along with particular details such as educational qualifications, achievements, and contact information. Besides, the institute can integrate the software with other solutions, helping to track faculty attendance. Consequently, it allows one to track leaves, off days, vacations, sick days, etc.

Furthermore, the integration of the faculty management system and CMS is the ultimate combination, simplifying faculty recruitment. For instance, sorting through the potential candidates and processing their interviews and selection procedures becomes easier.

3. Payroll Management

Timely payment of salary to all staff is integral to maintaining employee satisfaction and a good working relationship with team members. There is nothing more discouraging and problematic than a delayed salary.

Hence, institutes can make the best use of campus management system software, which provides smooth payroll management. Also, it helps the accounts or admin team automate end-to-end payroll processing after appropriate deductions.

It can generate salary slips that the admin can download or retrieve later as the system stores them in the cloud.

4. Centralized Data

Imagine working on an important task, but a stakeholder requires a file or report; hence, the admin might have to prioritize the latter. The admin team encounters such occurrences often, wherein they struggle to strike a balance between several tasks.

Therefore, it would be an understatement to point out that the admin department encounters delays and frustration. Fortunately, institutes can put that to an end by adopting MasterSoft’s CMS, a robust state-of-the-art system.

The software provides a centralized data mechanism, allowing stakeholders to store data in a cloud-hosted environment. As a result, the collection and sharing of files, records, and information takes less than a minute. Moreover, it helps to prevent administrative workload.

5. Student Management

Which students have been missing classes frequently for the last two months? Which pedagogies have had a positive impact on the class performance? Which subjects or courses have witnessed a gradual decline in enrollment?

Determining the answers to such questions is crucial to figuring out key details of student-related activities. Hence, sorting out and maintaining students’s information accurately is necessary, as it provides helpful insights.

However, using paper-based mechanisms such as registers or file systems is ineffective as the administrator has a hard time maintaining them. On the contrary, a campus management system is an appropriate tool that enables institutes to collect and organize student data. Besides, it has many features catering to students and teachers, such as:

• The built-in features allow teachers to store students’ information, including their address, contact information, etc.
• They can store academic details, such as students’ exam results, individual progress reports, and attendance.
• They can also include curriculum details, syllabi, subject schedules, and examination schedules.
• The tool acts as an important academic tool that allows stakeholders to keep track of students' continuous progress.

6. Smooth Online Examination

Online or hybrid classes and online exams have become a significant part of the education system and moved beyond the alternative status. Nevertheless, conducting online classes and exams does not always go as smoothly.

Blame it on the outdated technology that causes sudden technical glitches, disrupting an ongoing class or test. On the contrary, with CMS, there is no chance of such issues occurring amidst a learning session.

Moreover, the software enables institutes to conduct large-scale online assessments, helping to examine students’s knowledge and comprehension. Also, thanks to the availability of various templates, teachers can develop varied kinds of questions.

Whether it is descriptive or qualitative questions, teachers can include them in the assessments, requiring students to write answers in their own words.

7. Effortless Fee Payment

Missing the deadline to pay the fees or forgetting to pay the semester fees due to academic commitments is quite common. At times, students simply do not have the time to visit the institute campus to pay the fees.

The solution lies in online fee payment, but without a secure transaction gateway, students may experience information misuse. The software provides an online fee payment portal, which enables students and parents to pay their fees conveniently.

Also, different payment modes like debit and credit cards, net banking, etc. make it easy to pay fees remotely through a highly secured payment gateway. The tool sends automated alerts and notifications to students regarding the upcoming fee deadline.

Must-Have Features of the Campus Management System

The ed-tech space is subject to ever-evolving tools and solutions, all of which claim to be the best, making it hard to make the right decision. Therefore, while looking for a CMS, ensure that, apart from the above facilities, it has the following:

• Parent and Student Login

Parent and student login provides individual login access to both parents and students, who can obtain the necessary information.

• Customized Reports

The software must have customizable features, which will help the institute team members draft and design their reports accordingly.

• User Dashboard

All stakeholders (students, teachers, parents, and management) must have separate dashboards for convenient access to information.

• Integrated Features and Modules

The tool must have integrated products and features to facilitate online classes, remote fee payments, online exams, etc.

What makes MasterSoft’s Campus Management System stand out from the rest?

• Robust software that streamlines all administrative activities through a single platform.
• Highly scalable system
• Customized Reporting Features
• Auto-update of student and faculty information
• Streamlined faculty and student management
• Highly secure online fee payment