Integrated Admission System to Simply Student Record Management

21 July 2023
Admission Management System

Academic pressure and exams are not the only reasons why students endure sleepless nights and anxiety. They also feel uncertain and nervous in equal measures during the admission phase; the preparation to go to their preferred college/university begins months or year/s prior.

On the other hand, schools and colleges strive to increase their enrollment rate because it reflects high-quality education and overall institutional success. But relying on manual and outdated techniques to handle admission-related processes is detrimental.

No wonder institutes have been adopting advanced tools such as technological tools such as the admission management system to streamline most tasks.

How Does the Admission System help Oranise and Execute Multiple Tasks ?

Benefits of Implementing an HR Management System

1. Eliminates Paperwork

The number of applications, registration, and admission forms that schools and colleges go through is ever-increasing. So, for the admission committee or the admin group to sit and check each one of them individually takes a lot of time and effort.

In fact, the traditional method of the application process included an elaborate paperwork process, which the admin had to follow through meticulously. Besides, they also had to organise the documents of respective students and store them in folders.

Thankfully, digitalisation has encouraged the integration of ed-tech tools such as the student management system with automated admission software. As a result, institutes can digitise the procedures of compiling, analysing, sorting and saving student information.

Therefore, the admin does not need to manually organise student transcripts or other related documents during admission. Plus, it is an incredibly useful tool for the faculty as they can use it to store and manage student-related information throughout the years.

Most importantly, zero paper wastage and it is an impressive cost savings mechanism.

2. Obtain Student Enquiries from Multiple Sources

Print media, flyers, banners and hoardings have been the primary medium through which institutes promoted themselves. On the other hand, the institute’s team members must carefully handle the queries and develop leads for higher enrollment.

However, traditional advertisement has lost its relevance due to the far more effective platform such as social media, online ads, etc. In fact, institutes can use the admission management system’s dedicated features to capture leads from various sources.

Besides, the system enables them to organise the queries from different sources in respective sections, helping to respond and send the required information. Additionally, the students will also receive accurate information in a timely manner.

3. Tracking Student Admission Journey

Students going to the college campus to check the merit list or waiting in anticipation of completing the various admission processes has been common. In fact, the traditional system required students to stand in a long queue to go through lengthy processes.

Moreover, if the admin encounters any inconsistencies in the documents, the student must re-do the whole process all over again. Similarly, if the admin commits any error during the manual process, they require to take necessary actions to correct their mistake.

On the contrary, when institutes combine the school management system and admission software, students can check their application status in real time. Additionally, the admin staff can check particular details from the inquiry stage to the enrollment of the students conveniently.

Also, they can see the application status, drop-offs, activities of the student on the website, email opens, link clicks, tickets raised, pending queries, solved queries, etc.

4. Centralised Record Management

Educational institutes often open different branches across a particular city and must take extra precautions to compile and maintain vast student data. Furthermore, individual institutes must have an effective mechanism to streamline student information.

That is where the student information system proves to be a useful assistive technology; it helps the institute gain 24/7 access to information. Besides, they can store the data in a centralised location, enabling the admin and faculty to check details at their convenience.

Besides, due to the role-based accessibility, faculty members or institute leaders can check and extract any student information without having to check files or folders.

5. Integrated Student Portals

There have been multiple instances of students expressing their concerns about the lack of an adequate support system during the admission phase. On the other hand, the admin and admission committees are usually occupied with various tasks, causing delays in responding to continuous student queries.

Therefore, an admission management system is the most suitable tool, as it simplifies the entire enrollment process. For instance, students can complete various formalities, including form filling and selection of courses from the comfort of their homes.

In fact, the availability of student portals helps them pay the fees and book virtual or physical campus tours. Simultaneously, the admin can get a complete overview of students’ journeys and engage with them accordingly.

In addition, they can send reminders to applicants, informing them about incomplete applications and reducing the response time. In effect, it will help to increase the enrollment ratio of the school or college, which is one of the main aims of NEP 2020.

Moreover, the New Education Policy 2020 emphasises the objective of raising the General Enrollment Ratio (GER) in higher education to 50 per cent. The current ratio is 26.3 per cent; hence, the concerted efforts of the institutes must be to improve the quality of education and admission-related facilities.

6. Monitoring Student Performance

The student management system does not just aid with the admission processes; it also helps monitor student activity. Besides, individually focusing on students is difficult; that is why modern tools such as the school ERP is the need of the hour.

Moreover, the system has an AI-powered analytics dashboard, which helps to analyse students’ performance throughout the academic year. Teachers can utilise the MIS reports from the software to implement in-depth analysis and evaluate teaching and learning practices.

7. Assured Student Record Security

Protecting student data is essential, especially when there are recurrent data theft and other cybersecurity attacks. However, the admission data management system comes with comprehensive student record management and efficient security measures.

The cloud-based data storage with encryption method helps to protect sensitive and valuable institutional information. And multiple data backups ensure that school/college can recover lost data.

Final Word,

Student data management and admission-related processes go hand in hand, but without a proper tool and system, both processes can go haywire. That is where the admission management system comes in; it automates the enrollment procedure and provides an effortless student record management system.

Poonam Nathani Author :

Poonam Nathani,

Academic Consultant

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