Your Complete Solution for
Smooth Administration

General Administration System
Simplified Workflow

Simplify complex administrative processes such as file tracking and meeting management.

General Administration System
Automated Communication

Enhance stakeholder engagement with automated alerts and notifications.

General Administration System
Centralized Management

Manage multiple administrative functions from one integrated platform.

General Administration System
General Administration System
Enhanced Security

Ensure data integrity and secure transactions with robust security measures.

General Administration System

Simplify General Administration
with MasterSoft's Online System

General Administration System

File Movement & Tracking

Provide smooth and efficient movement of files within your institution. The File Movement & Tracking module is designed to speed up the file transfer process between departments and authorities while keeping all stakeholders informed of the current status of each file.

  • Creation and Management: Create files with details such as File No., Name, Owner, Department, Description, Date, Type, and Status.
  • Define and Track File Path: Set and monitor the path for file movement, receiving, approving, and sending files to higher authorities or returning them for clarifications.
  • Real-time Online Tracking: Keep track of the status of files online, ensuring transparency and timely processing.
General Administration System

Dispatch Management

Ensure that all communications, both incoming and outgoing, are meticulously tracked and managed. The Dispatch Management module maintains comprehensive records of all received and dispatched letters, ensuring that every piece of correspondence is accounted for.

  • Unique Identification: Assign unique inward/outward numbers to documents for easy tracking.
  • Categorization and Registers: Separate internal (within the institution) and external (outside the campus) communications, maintaining separate registers for both.
  • Efficient Management: Ensure organized and efficient handling of all dispatch-related activities.
General Administration System

Vehicle Management

Efficiently manage all aspects of vehicle operations and maintenance to ensure smooth and hassle-free transportation services within your institution. The Vehicle Management module offers comprehensive solutions to oversee the procurement, usage, maintenance, and scheduling of all vehicles, ensuring that every aspect is meticulously tracked and managed.

  • Comprehensive Vehicle Details: Record vehicle details such as name, make year, color, model, registration number, engine number, chassis number, tax, RC book details, permit number, vendor, and insurance details.
  • Logbook and Inventory Management: Maintain vehicle-wise logbook entries including travel date & time, route, passengers, type of tour, KM traveled, start & end meter readings, along with inventory and fuel utilization.
  • Maintenance and Alerts: Handle servicing and repair entries, schedule trip management, manage rented vehicles, and receive alerts for tax and insurance premiums.
  • Online Booking and Status Checking: Allow online status checking and booking for simple vehicle management.
General Administration System

Meeting Management

Manage the workings of various committees effectively to ensure organized, efficient, and productive meetings. The Meeting Management module simplifies the entire process of committee operations, from defining committees and their members to scheduling meetings and documenting minutes.

  • Committee and Member Definition: Define various committees like BOG, Finance, Purchase, etc., and record member details including name, designation, organization, nominee, membership duration, and contact information.
  • Meeting Schedules and Agendas: Schedule meetings with date, time, and venue, prepare agendas, and attach relevant documents.
  • Communication and Conduct: Communicate with committee members via SMS/email alerts, conduct meetings, and record minutes with necessary attachments.
  • Global Search Functionality: Use keyword search for efficient retrieval of agenda and minutes information.
General Administration System

Visitor Management

Simplify the process of managing visitor entries and exits to ensure a secure and organized environment within your institution. The Visitor Management module is designed to handle all aspects of visitor registration, tracking, and communication, providing a smooth experience for both visitors and staff.

  • Categorization and Tracking: Define visitor categories, capture entry/exit times, and record the purpose of the visit along with the institute official they are meeting.
  • Notifications and Reports: Notify relevant officials and generate reports such as visitor logs and daily/monthly visitor summaries.
General Administration System

Repair & Maintenance

Register and resolve complaints efficiently to ensure that your institution's infrastructure and facilities remain in optimal condition. The Repair & Maintenance module simplifies the entire process of complaint registration, rectification, and allocation to different complaint cells for resolution, ensuring quick and effective handling of maintenance issues.

  • Complaint Registration and Allocation: Register complaints, allocate them to relevant complaint cells, and track resolution status.
  • Status Updates: Provide real-time status updates on complaint resolutions.
General Administration System

Central Facilities Management

Efficiently manage bookings of central facilities such as auditoriums, seminar halls, and labs to ensure that these valuable resources are utilized optimally and without conflicts. The Central Facilities Management module simplifies the booking process, making it easy for staff and students to reserve these spaces for various events and activities.

  • Booking and Slot Management: Book slots for various facilities and manage availability and allotment.
  • Efficient Utilization: Ensure optimal use of central facilities through streamlined management.
General Administration System

Estate And Quarter Management

Handle the allocation and maintenance of staff quarters and residences within your institution using the Estate and Quarter Management module. Simplify administrative tasks related to staff accommodation, enhancing operational efficiency and resident satisfaction.

  • Resource Management: Track energy consumption and water meter readings for staff quarters.
  • Detailed Reporting: Generate monthly reports for comprehensive resource management.

Simplify General Administration
with MasterSoft's Online System

Effortless Efficiency:

Simplify administrative tasks and reduce workload, saving time and resources.

Comprehensive Management:

Manage various aspects like file tracking, dispatch, vehicle, and meeting management smoothly.

Accurate and Real-time Tracking:

Ensure precise tracking, management, and up-to-date records of files, vehicles, meetings, and other administrative functions.

Enhanced Communication:

Facilitate clear communication with stakeholders through automated alerts and notifications.

Robust Security:

Ensure the secure handling of sensitive data and transactions, adhering to stringent security standards and protocols.

Detailed Reporting:

Generate comprehensive reports for informed decision-making and audits.

FAQs

1. What specific administrative tasks does the General Administration System simplify?

Our system simplifies tasks such as tracking file movements, managing meetings, handling visitor entries, maintaining vehicle operations, and more. It offers comprehensive solutions to simplify these essential functions within your institution.

We ensure secure handling of your data through robust security measures and adherence to industry standards. This includes encryption protocols, access controls, and regular security audits to safeguard your information.

Yes, our system is designed to integrate smoothly with various administrative tools and software commonly used in educational institutions. This facilitates a smooth transition and enhances overall operational efficiency.

The system provides detailed reporting functionalities that allow you to generate comprehensive reports on file movements, vehicle usage, meeting schedules, visitor logs, maintenance activities, and more. These reports aid in informed decision-making and auditing processes.

Our system simplifies the process of registering complaints, allocating them to relevant departments or cells, and tracking their resolution in real-time. This ensures prompt handling of maintenance issues and infrastructure concerns within your institution.

Yes, we offer training sessions and resources to ensure that your staff can effectively utilize all features of the system. This includes initial setup, ongoing support, and training on new updates to maximize the system's benefits.

Yes, I Want To Automate My Campus!

We promise to offer you the best education ERP, Smooth implementation and constant support!