How to Find the Perfect Student Management System for Higher Education in the Philippines

05 Jan 2023
student management system

Socio-political upheavals played a crucial role in shaping the educational system of the Philippines; the countries that colonized the archipelago imposed their language to be the dominant medium of teaching and learning. However, the latter succeeded in retaining their roots and major language(Tagalog) and incorporated English into their schools and colleges.

Furthermore, the academic structure underwent landmark changes as the Philippines’ education system adopted K-12 schooling followed by elaborate higher education. However, despite the progressive evolution, the gap between in-demand skills and high-quality instructional approaches is still pervading.

Thankfully, the institute recognized the key issues and adopted necessary changes, including integrating tools like the student information system. Besides, implementing technology is vital to facilitate high-quality schooling and instruction of multi-disciplinary courses. But when multiple tools are available, it is difficult to choose the perfect one; hence you must check the following.

student management system

1. Automated Administrative System

Administrative tasks within a school or college constitute multiple functions without which they cannot operate effectively. And for the longest time, a team of skilled personnel carried out these tasks, but despite their expertise, they cannot help but feel overwhelmed. Besides, managing several responsibilities at the same time hinders productivity.

Meanwhile, student management system helps to significantly reduce the work pressure by automating major administrative procedures such as:

Admission: The traditional admission system necessitated institutes’ team members to follow an elaborate roadmap to carry out the procedure. However, it is time-consuming and exhausting to execute them manually, but the system enables institutes to smoothly complete the entire enrollment process.

Course Registration and Application: Students or their parents can complete the preliminary formalities of the admission remotely. The system provides a convenient platform for creating an all-inclusive enrollment portal, including the registration and application processes.

Fees Payment: The system facilitates online fee payment and ensures the safety of student account details through encryption and password protection. On the other hand, the institutes can store the payment details on their server and check them accordingly for audit.

2. Attendance Management

Recording students' attendance is paramount for an institute because it allows them to assess students’ willingness towards academics. But the method of calling names and noting the number of present and absent students is outdated and long drawn out. Moreover, it takes a significant amount of time, which teachers could utilize for more imperative things.

Meanwhile, the system provides an easy mechanism to record and track attendance; also, it reduces paperwork and eliminates proxy attendance. Besides, the faculty can keep track of the at-risk students by determining their absence rate; hence they can take the mandatory steps to retain them. In addition, it helps to send alerts and notifications to respective parents, informing them about their ward’s attendance report.

3. Assessment Implementation

Why are examinations necessary? Examinations are crucial because they help assess the students' progress; however, they have been used solely to check the subject and theoretical knowledge. You must be aware that institutes need to ensure students’ overall development, which goes beyond theory or practical inculcation of information.

Therefore, in recent years, institutes in the Philippines have focused on continuous and comprehensive evaluation (CCE). But imagine the time and effort it would take for teachers to develop questionnaires and exercises; the student management system Philippines allows teachers to conveniently plan and design assessments.

Moreover, institutes no longer require to rely on traditional paper-based exams as online assessments have a standardized examination system. Furthermore, the system is an advanced tool that helps faculty develop and execute several exams, including MCQs, assignments, projects, etc.

Also, the availability of in-built templates helps create different questions and conduct anonymous online tests. So, naturally, when teachers facilitate such tests, it helps them determine students’ understanding levels and figure out the main problem areas.

4. Grade Automation

You must remember when students and their parents had to wait indefinitely for their results or test scores to come out after the completion of the examination. On the other hand, teachers must stick to the deadline of checking the answer sheets, scoring them and preparing the student reports.

Besides, they need to make sure no errors occur during the evaluation, so they check the answer sheets carefully. Nevertheless, teachers and examiners don’t need to go through the same tedious mechanism anymore, as online tests provide some relief. One of the biggest advantages of conducting online exams with the help of advanced tools is that you can automatically check the answers.

In fact, SIS provides an auto-grade feature that enables teachers to check the answers with a click of mouse and generate the exam report. What’s more, is that teachers can upload and track the grades; students, parents and other stakeholders can check the grades. Additionally, the tool enables faculty to edit them per the requirement and send the completed transcripts to students and their parents.

5. Student Data Management

Can you imagine what it must have been like for an admin to manage students’ and institutes’ documents single-handedly a few decades back? Of course, the use of excel sheets and online repositories came into existence ever since the growing influence of technology. But most institutes still relied on paper-based documents to collect and store crucial student and institute information.

Unfortunately, that only led to mismanagement and an ineffective system, and that is why the student management system (aka SIS) is a perfect solution. Moreover, the system is an appropriate tool that helps the institute to collect, store and maintain institutional data. It provides a convenient platform for teachers to store student progress reports, automatically updating themselves based on their performance.

Moreover, they can use the tool to keep track of the student's participation in scholarly and co-curricular activities and disciplinary issues and report their parents accordingly. Finally, it allows them to compare the students’ previous and ongoing academic status. Consequently, it helps them figure out the strengths and weaknesses of individual students, allowing them to create personalized learning plans.

In Conclusion

To match the changing landscape of global education, institutes need to update their curriculum and ways of instruction. Simultaneously, they need to modernize their way of executing daily practices with the help of advanced tools like student management systems. But it is essential to choose the right tool that effectively meets the institutes’ needs and functions.

Poonam Nathani Author :

Poonam Nathani,

Academic Consultant

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