How Does the Student Information System Simplify Most Tiresome Tasks in an Institute?

20 Dec 2022
Student Information System

The present educational system is primarily based on highly qualified teachers, cutting-edge pedagogy, and modern classroom facilities. However, the COVID pandemic demonstrated that education must be created to be accessible across all barriers and physical constraints.

The only way to accomplish this is by utilizing contemporary technology, including telecommunications and internet resources, so that students can access the learning resources created by professors from the convenience of their homes.

This has been applied in many schools, generating concerns about the teaching methodology. Why not include technology in management and administration as well as all other areas of education? Through the use of an efficient student information management system, this is both possible and being done.

Student Information Management Systems Provides Simple Solutions to Complex Problems.

Student Information Management Systems

The emergence of the internet has set the course for technological advancements in the education sector. One of the interesting changes the education industry has witnessed is a radical shift toward automation of administrative and academic operations. Student Information Systems (SIS) is one such modern innovation that has simplified the lives of every stakeholder, including students, teachers, parents, and administrative staff.

Student Information Systems assist institutions in managing various departments, sub-departments, and even multi-locational institutions successfully.

Here are some areas where it can provide simple solutions to complicated issues.

Eliminate Manual Paperwork

Manual paperwork is tedious and one of the most common activities in an educational institution. Administrative staff spend most of their time on time-consuming and repetitive tasks. With the help of an SIS, these tasks are automated, which makes them easier. It also saves valuable time and makes the process more simple.

Registration is Made Simple

The automation of the registration process means that students no longer queue on registration day. Students can easily now pay fees, enroll for courses and process registration via an online system.

Seamless Admissions

An SIS enables institutions to manage the overall admission process. With an automated system, institutions can easily handle inquiries, manage campaigns, reach admission targets effectively, and send out follow-ups.

Manage and Evaluate Courses

Effectively manage and create course content for various programmes using SIS. This software can help in defining lesson plans for courses, assigning topics to faculties, and mapping faculties to multiple courses. Also, it simplifies things by automating the examination process, assigning homework and assignments, and evaluating activities with minimal human labor.

Easy Communication

Improve communication between users with emails, internal notifications, chat boxes, and SMS. Easily connect teachers, students, and administrative staff with a central communication system.

Manage Student Information and Big Data

Get access to student biodata with the mere touch of a button. With real-time monitoring, the school management can track and monitor student activities, from attendance to performance. The automated process makes it easier to manage student profiles.

Streamline Fee Collection Process

Collecting fees is a cumbersome process with lengthy queues that requires manually tracking every fee payment. SIS enables the keeping of different fee brackets and offers fee options for different student categories, course programs, installments, etc., which, in turn, helps in keeping a detailed track of every transaction.

Real-Time Decision Making

SIS gives access to data on a real-time basis, which helps in making an informed decision. Also, it offers detailed real-time reporting that processes big data into easy-to-understand and manageable information sets.

In addition to this, SIMS helps in Streamlining major operations in an Institute, which take up a significant amount of time

1. Automated Admission Process

With the use of SUS, the admission team can automate different parts of the admission process. They can easily enter all the student information they collected during registration in the portal, which can later be used to contact and communicate with students on a large scale.

Also, the staff can send admission acceptance letters to the merit students and convey any changes by sending instant notifications via SMS and email from the SIS software. In addition, the system can prevent manual handling of student queries by offering a set of FAQs as well as an online inquiry form that can be filled out and resolved quickly, saving the staff's time.

2. Assign Teachers and Create Classes:

SIS records a student's course and subject choice during the admission process. This helps the institutes create divisions and classes online and assign specific teachers for different subjects and courses. Also, it can be used to provide detailed and comprehensive schedules and timetables so that everything goes smoothly for both the faculty and students.

SIS enables the creation of all the course paths, optional subject choices, student progress, and fee structures. It further notifies students if any instructor is absent and if they can be substituted with a different teacher within a matter of a few minutes.

3. Monitor Student Activities

The Student Information Systems stores the attendance and leave records of students on a daily basis. This helps the faculty to quickly retrieve any attendance record of the student for easy reference and to check how many days the particular student was present or absent in a month/year. This improves student discipline.

Also, you can set an attendance criteria to pass the subject and need not manually count the number of days present as this can be done systematically on the portal. It further records the communication between all stakeholders regarding attendance, which can be used in the future if any pupil has taken a leave without giving a proper reason.

4. Manage and Schedule Exams

Schedule exams accurately and effectively with ease with the help of SIS. The software checks whether the subject syllabus has been finished on time or is pending before the test. It can further check the calendar to see if any national holidays fall on those dates so that the test can be scheduled on another working day.

Moreover, it can record and display all the details regarding examinations, such as marks obtained by the student, original answer sheet records, any correction that the student got for rechecking, and the total percentage of the student received in the course can be systematically calculated by integrating exam software with SIS.

5. Enhanced Student Performance Analysis

SIS helps in storing all student performance details in a systematic manner, which can be readily retrieved whenever required. It enables instructors to organize, manage, and analyze student performance based on homework completion rates, exam grades, attendance, etc.

The software is equipped with an integrated dashboard analytics feature that generates automated reports for each student on the basis of the data uploaded by the faculty. It can be in any format—text, graph, pictorial, etc.—and is a vital tool for teachers to track a student’s performance and help them understand the sections where students are lagging.

In Conclusion

Automation can make the process considerably easier for the institute. SIS acts as a helping hand to the teachers, reduces most of the burden, and provides enough time for them to focus on teaching. Furthermore, it makes the student's life easier as they can never miss any school updates and can get easy access to class notes and exam results in just a few clicks!

Prashant Borkar Author:

Prashant Borkar,

Academic Consultant

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