Comprehensive ERP Solution Ensuring Complete Control

Digitalize faculty data and operations to achieve transparency and enhance productivity.
Get access to faculty leaves, attendance details and monitor faculty performance and progress with a single system providing effectual insights.

quick operations

Automated Operations

Reduce unnecessary manual work with systems-based processes capable of tracking data from multiple systems & organizing it.

accurate reports

Precise Reports

Get a variety of configurable reports, have all the information in the required Institute format, and be compliance-ready.

analytic tools

BI Dashboards

Analyze crucial faculty data with dynamic dashboards which reflect information in the statistical format in real-time.

Ensure smoother faculty operations with the smart ERP

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Human Resources Management System

Comprising E-recruitment, faculty attendance management, faculty leave management, faculty service book, and payroll management, the HRMS is an automated solution that covers all aspects of operations and activities of the faculty life cycle within an institution.

E-recruitment Management System

The E-recruitment module is for online faculty recruitment. A paperless solution reduces the administrative hassle and facilitates an efficient recruitment process. Creates vacancies by defining basic requirements such as required qualifications, experience, number of vacancies, etc., and can be hosted on the institute website.

The candidates apply online in response to the vacancies, and the data gets stored in the ERP. The applications are available for scrutiny and approval by the scrutiny committee online.

Interview rounds are scheduled and their slots are marked by the interviewer. Subsequently, an email is sent to all the selected candidates, via the system, for the interview.

After the interview rounds, the short-listed candidates are visible in the respective logins of the authorities for approval. Configure template and generate appointment letters with the system in a click.

The selected candidate’s data is transferred to the service book module from the E-recruitment module and other faculty modules to avoid rework and manual data entry.

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Attendance Management System

Faculty attendance is managed efficiently via automation. Integrated biometric readers and the ERP work in sync to provide actual, precise data. The faculty data is registered on the biometric devices integrated with the attendance server and the entire HRMS module. The employee's in-time and out-time are tracked. All the institute-defined rules are applied, and the total working hours are thus, calculated.

Auto-generated SMS, Email, or App notifications can be sent to the employees regarding late coming, early going, or poor attendance. This data gets reflected in the payroll management system for monthly payroll and tracking of leaves.

Various reports, such as attendance and absentee reports, average working hours, taken leaves, poor attendance, and employee leave reports, are generated within the system with just a click.

Leave Management System

The leave management system provides a workflow-based solution to manage, track, and calculate faculty leaves from the inputs gathered by the biometric readers. Data regarding leaves, leave rules, holidays, leave types, leave deduction sequence, and leave approval authority, is fed into the ERP, which calculates the LWP.

Using their login, faculty can apply for leaves online such that it also gets reflected on the admin login. Auto notifications are sent to the admin to inform them about pending leave approvals. The leave management system enables automation of leaves, opening balance records, and periodic leave crediting. Moreover, on-duty leave application and sanctioning can be managed by defining flexible leave sanction authorities and paths.

The system calculates monthly leaves for each faculty and generates reports like monthly leaves, leave details, leave status, leave allotment, leave applied, etc., in merely a few clicks. All this data also gets reflected in the BI dashboards, accessible by admins in real-time using their specific login.

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service book

Service book

The service book module stores all the details of the faculty life cycle. It collects even the smallest of details about the faculty, ranging from new employee records, personal information, and financial information to qualifying services, increments, and leaves. All this data can be viewed by the admin anytime and from anywhere.

Details related to loans and advances, nominations, disciplinary actions, pay revisions and increments, leaves, promotions, transfer, training, conferences attended or conducted, etc., are stored in the service book.

The module's employee personnel files are used as a document repository. Employee original documents can also be scanned, saved, and retrieved.

The technology also enables the faculty to submit an online request for self-appraisal, which can then be accepted and sanctioned by the appropriate authorities. The ERP can also provide the appraisal report.

Payroll Management System

The ERP automates salary calculation and payroll generation. It creates a salary set up in accordance with the Institute requirement and defines pay rules related to arrears calculation, pay scale, earning and deduction heads, subheads, supplementary heads, and create different departments and staff types in the system.

The data gathered from the leave management system, and the attendance management system calculates the salary and generates the payroll by the ERP.

The system can generate customizable payroll reports like salary registers, pay slips, salary certificates, bank statements, annual salary reports, and even employee ID cards. The ERP can also produce MIS reports based on designation and pay grade.

payroll management

Features Of Higher Ed Faculty Management System

  • Faculty loans

    Store details regarding faculty loans in the system, which automatically deducts the appropriate amount during salary processing.

  • Tax calculation

    The system calculates any kind of taxes automatically by applying the rules and specifications as defined by the institute.

  • Export Reports

    All the reports generated by the system can be exported in word, PDF, or excel formats.

  • Integrable module

    The system can be integrated with any number of modules and devices such as biometric readers to facilitate easy data sharing.

  • Data Protection

    Ensure data protection with role-based access to the system and data security with the help of strong encryption and password protection.

  • Auto-triggered notifications

    Send or receive auto-triggered SMS or Email notifications at various events occurring in the ERP and stay updated all the time.

FAQs on Faculty Management System

1. What are the features of the faculty management system?
  • Faculty loans
  • Tax Calculation
  • Export Reports
  • Integrable modules
  • Data Protection
  • Auto-triggered notifications
  • Hire new faculty online
  • Compilation of data efficiently
  • Generate monthly salary without delay
  • Attendance management
Keep in mind the following points to ensure that you choose the right faculty management system for your institution.
  • Access your needs
  • Find a solution with the end-user in mind
  • Keep innovating
  • Trust the results

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