3. Attendance Management
How many students per class are frequent absentees? Which courses have the least amount of present students? What is the student retention rate of the institute? Asking these questions is just as important as finding their answers.
Relying on the traditional paper-based attendance system may lead to teachers losing valuable time before even starting the class. Fortunately, institutes can automate the attendance-taking process, enabling teachers to record attendance quickly.
Moreover, a noteworthy advantage of the attendance management system is that it generates accurate attendance reports. Hence, teachers and admin can identify frequent absentees with the help of these reports and take appropriate actions.
For example, they can develop student retention plans by collaborating with parents and consulting face-to-face sessions with students.
4. Effortless Student Assessment
Conducting assessments is a high-priority task that entails weeks or even months of prep work by teachers and staff. All hard work goes to waste when a minor or major obstacle causes unprecedented complications.
What’s more, is that ever since online exams have become a crucial part of the examination system, more problems have emerged. The need to ensure the integrity of online assessments and secure questionnaires became prevalent.
As a result, the integration of CMS and online exam software is the ultimate solution that can lead to fair and authentic examinations. Also, teachers can develop different kinds of questions including, descriptive and qualitative.
Consequently, they can implement formative assessments and assess students' learning and knowledge levels effectively. Students can also take mock tests, helping them assess their preparation so far and identify their weaknesses.
5. Payroll Management
An institute is responsible for students’ development and it must focus on providing opportunities for growth for teachers as well. Also, the timely processing of salary with necessary deductions and bonuses is equally imperative.
That is exactly what the payroll management module of the CMS does; it computes monthly salaries of staff and faculty. Simultaneously, it generates various reports related to the payroll translations such as:
- Pay slips and salary certificates
- Annual salary reports
- MIS reports
Staff and admin can check the salary details by clicking into the staff portal of the system and retrieve the receipts accordingly. Besides, these receipts are useful and indispensable during the audit process.
6. Effortless Leave Management
The usual way for a leave application mandates employees to write an application and give it in person to the authorized person. But what if that person is unavailable and the employee requires a leave urgently?
The ‘’wait for approval” approach can become frustrating and the lack of a proper structure to maintain the leave can lead to the management’s discontent. The only way to avoid such mishaps and confusion is through an automated leave management system.
The system allows staff to record staff attendance through biometric integration, which also processes attendance data. On the other hand, employees can apply for leave through online mode, enabling concerned authorities to sanction it remotely.
Additionally, it calculates monthly leaves, transfers data to payroll management and processes salary accordingly.
7. MIS Reports
How many students have enrolled in particular courses and programs? What is the average attendance percentage per semester? Are students responding well to online exams? What is the overall outcome of the assessments?
Finding answers to the above questions provides information that institutes can use to detect the pain points. In fact, the campus management system generates MIS reports across various departments.
For instance, stakeholders can obtain reports and data on financial transactions, the admission process, faculty attendance, etc. Furthermore, the system helps to generate accurate reports as per specific days, dates and times. Consequently, it contributes to making data-driven decisions.
8. Library Management
The availability of online or e-learning materials has simplified the accessibility to learning resources. However, physical books still enjoy popularity among scholars and students alike; therefore, libraries must maintain a sustainable structure.
No student wants to spend an hour looking for a specific book and return disappointed because it has already been borrowed. The solution lies in the library management module that comes with campus management software.
The software automates the acquisition and cataloging process and provides a borrower records section. Also, it facilitates book search according to Title, Authors, Subject, Publisher, Class/ISBN Number, and Keywords.
9. Robust Communication Platform
Gone are the days when teachers had to wait for parent-teacher meetings to convey updates regarding students’ performance. The software provides a robust platform through which institutes can maintain a continuous connection with parents.
It allows institutes to send notifications to students and parents regarding upcoming exams and fee deadlines. Simultaneously, the communication platform allows students to connect with teachers and peers regarding projects, assignments, etc.
Final Thoughts,
A campus management system is modern technological software that has been designed to automate the administrative activities of schools/colleges. It serves to improve the day-to-day operations of institutes, helping to achieve institutional efficiency.
Educational institutes benefit greatly from the system as it provides attendance management, and admission management and elevates productivity.
Click for a digitally empowered campus
Author :
Poonam Nathani,
Academic Consultant