Modular Student Information System Enabling Flexibility

Deploy workflow-based systems and achieve optimum flexibility with configurable Higher Ed SIS.
Maintain crucial student data on a centralized platform enabling seamless interdepartmental connectivity and segregating information with role-based access.

student data security

Student Data Security

Protect sensitive student data with maximum security via role-based access, strong encryption, and multiple backups

customized solutions

Configurable solutions

Automate all activities across the campus with configurable solutions which incorporate institute-defined processes.

state regulatory compliance

State regulatory Compliance

Stay compliant with precise reports which can be configured to meet the institution and regulatory needs.

Manage All Activities Precisely With
Philippines Student Information Management System

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lead-iconLead
sims-iconSims
faculty-iconFaculty
erp-iconErp

Admissions Management System

Pre-admissions

Create admission notifications in the ERP and publish them online. Data of the received applications are reflected in the ERP, forming a database for merit list generation. System-generated offer letters can be sent to the prospects, via email, with a single click through the pre-admissions system.

Admissions

Student data stored in the lead management system gets reflected in the admission module, avoiding redundancy and using it for further processing. Creation of Registration IDs in bulk and fee collection either online with integrated online fee collection portals or offline.

Post-admissions

After admission confirmation, document verification is completed, and a document repository is created in the ERP containing all the scanned copies of each student’s documents and is maintained in the institute database. Enrollment numbers can be generated in bulk.

admission-management
fee-management

Fee Management System

Define fee types

Define several fee types in the system, such as tuition, examination, and lodging fees. Define various receipt types in relation to them. Create charge heads and standard fees in the ERP. Create fee guidelines. With one click, the ERP can generate demand for Philippine students..

Fee collection

Collect fees in any suitable mode, such as online, offline, or via counter collection. Integrated online payment gateways and wallets enable automated fee collection taking place on the online platform. Get all the fee details in one place.

Other utilities

The modules are used for a variety of fee collection-related tasks. Refunding fees, writing off fees, collecting fines, clearing fees, etc. are a few examples. Even grants and discounts are controlled. Additionally, numerous reports can be generated with a few clicks.

Hostel Management

Hostel admission

Once the system has defined the hostel's specifics, such as the number of hostels, blocks, rooms, and other amenities, the admission process is online. Students may automatically be assigned rooms based on merit or first-come, first-served.

Mess management

Creates a mess in the system, associates it with a single hostel or a group of hostels, and specifies the mess bills and expenses. Stores information regarding mess employees and mess-store in the system. Generates monthly expenditure and calculates a mess bill for each student.

Hostel accounts

Oversees payments for hostel and mess fees, staff wages, etc. The technology incorporated into online payment portals manages hostel penalties and fees.

Other utilities

Manages all hostel operations from any location, including staff payroll, attendance, and service records. Assigns rooms to guests and manages the visitors. It also activates SMS and email notifications based on your needs.

hostel management
school data dashboard

Dashboards

Reports

Dashboards provide real-time, accurate information regarding any department, faculty, student, etc. A reflection of the data stored in the ERP provides a quick analysis of configurable reports related to admissions, examination, hostel, library, program, etc.

Graphical analysis

Eliminate the need for tedious calculations with the graphical data available readily. Get actionable insights with the dashboards covering all the details essential for complete analysis. The module enables effortless navigation throughout.

Tools

Deploy filters already available in the dashboards and configure the reports as per the requirement to get Philippines-based compliance-ready reports. The dashboards help in timely decision-making and act as a tool to measure the effectiveness of the decisions and changes.

Role-based access

Role-based access to the dashboards ensures sensitive student data security. The user dashboard shows limited information on specific areas to the teachers or staff. The admin dashboard, on the other hand, provides all kinds of information.

E-learning

ITLE

E-learning or Interactive Teaching-Learning Environment is a software that uses modern technologies to increase student engagement. Accessible on any internet-enabled device from anywhere, the software is an additional tool for classrooms.

Faculty

Using the module, the faculty can successfully engage the students of the digital age. It can make announcements, offer links to online resources, manage forums, generate syllabuses, lecture notes, and lesson plans, as well as respond to FAQs using the module.

Students

The students can participate in a variety of online activities such as - sitting for online tests, submitting assignments and tests, accessing the E-library, asking questions, being a part of discussion forums, etc. The students can also view teaching plans and get notifications via SMS, Email or app.

e-learning
examination management

Assessment & Examination management system

Pre-exam

Defines the complete examination process in the ERP and includes details like class-wise exam scheme, subjects, maximum and minimum passing marks, grace rules, grading criteria, passing criteria, and all the key information.

Time table and seating plan

Schedules exams for all classes and assigns invigilation responsibilities. Additionally, it describes seating arrangements by arranging professors, students, and subjects in accordance with institute regulations. It prints the exam materials, including attendance logs and seating diagrams.

Post exam & result processing

Once the mark input has been verified and accepted, the ERP produces the process outcomes. Results are available on the mobile app in addition to the website. Parents can receive notifications about the same by SMS, email, or app push notifications.

Reports

With just a few clicks, the ERP may produce examination results like grade cards, mark sheets, tabulation registers, gazettes, transcripts, and certifications like provisional degrees, graduation certificates, convocation reports, etc. in addition to MIS reports.

Student Administration Management system

Student information

Processes academic information with a structured module and helps organize student data easily. Allot sections and enrollment numbers to students. Keep track of disciplinary actions taken against students. Maintain an entire student life cycle in the ERP.

Document management

Maintains a directory of student documents such as certificates, previous exams, TCs, extra-curricular activities, etc., and is accessible from anywhere. Certificates are issued and recorded within the ERP.

Reports

The module generates student information reports like student admission registers, attendance sheets, student ledgers, student lists, etc. Even reports at the district level and MIS reports are produced and exported in Excel or PDF.

Other utilities

Updates student information and makes changes using the module, reflecting in all the other systems simultaneously. Faculty feedback is taken from the students using this module and is analyzed to gain actionable insights.

administration management
training-placement

Training & Placement

Database setup

The T&P module is configured, and the system's company categories, work areas, job locations, job types, selection techniques, etc. are defined. The T&P module automatically pulls student data from academic modules like exams.

Placements

Define companies in the Philippines, send out invitations for placements to the companies online, and approve the applied companies to allow them to proceed with the placements. It announces placement schedules and shortlists students for interviews with the system.

Role of companies & students

The companies in Manila or in other cities of Philippines can register with the T&P department and request a placement schedule. With reference to the selection criteria, students can apply for jobs or positions in businesses. Using their login, students can update their résumé, apply for jobs, and more.

Trainings

Keeps track of all kinds of student training like onsite, in-plant, industrial training, and visits and displays a list of training companies and sites where students can apply. According to protocols established by each institute, it assigns students to businesses or training facilities in the Philippines.

Mobile Apps & Portals

Student Diary App

Student Diary is a mobile app that provides students with the information they need on the go. They can view crucial information and get notified of important events and campus updates. Powered by analytics, it is a potent student-engaging tool.

Feepayr

Feepayr is an online fee collection portal integrated with all fee collection modules, such as tuition fees, hostel fees, transport fees, etc., for online payment. Track all the fee details via a centralized platform that supports all modes of online payments.

M-OPAC

M-OPAC (Mobile- Online Public Access Catalogue) is an app that facilitates students to search for any book inside or outside the campus library from anywhere. Students can also search for rare books and reserve them or ask for an inter-library loan using M-OPAC.

school mobile apps
school mobile apps

Schedules & Attendance

Scheduling

Creates timetable after defining the academic calendar in the ERP and a teaching schedule for instructors. The lesson plan and schedule are updated automatically in the student login and student app.

Attendance

Student attendance is recorded in multiple ways through biometric readers, RFID cards, smartphone apps, or manual attendance. The data from these systems is stored in the ERP and used to perform various activities and calculations.

Integrations

To automate student attendance the module is integrated with biometric readers, RFID detectors, or even a school mobile app. SMS, Email, and App notifications are triggered to alert students of their daily attendance.

Reports

Gain insight in real-time with accurate reports according to class, faculty, and room or facility, poor student attendance report, detailed and summarized student attendance reports, etc. All reports are configurable to meet the institutional requirements.

Frequently Ask Questions

1. What is a Student Information System?
A student information system is a centralized space for the collection and maintenance of data across all the institute’s student-related activities.
  • Centralized data storage and easy retrieval
  • Restricted access to the faculty members
  • Report generation in required formats
  • Integration with other software
  • Easy to use and multilingual support (Supports the Philippine Language)
  • Automates all the tasks and processes
  • Eliminates the need for long queues for fees and admission
  • Eliminates the need for marking attendance manually
  • Smoothens communication between the students, teachers, and parents

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