Comprehensive ERP Solution Ensuring Complete Control

Digitalize faculty data and operations to achieve transparency and enhance productivity.
Get access to faculty leaves, attendance details and monitor faculty performance and progress with a single system providing effectual insights.

quick operations

Automated Operations

Reduce unnecessary manual work with systems-based processes capable of tracking data from multiple systems & organizing it.

accurate reports

Precise Reports

Get a variety of configurable reports, and have all the information in the required Institute format and be compliance ready.

analytic tools

BI Dashboards

Analyze crucial faculty data with dynamic dashboards which reflect information in statistical format in real-time.

Manage Faculty Operations With The Smart ERP

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Human Resources Management System

Comprising of E-recruitment, faculty attendance management, faculty leave management, faculty service book and payroll management,
the HRMS is an automated solution which covers all aspects operations and activities of the faculty life cycle within an institution.

E-recruitment Management System

The E-recruitment module is used for online faculty recruitment. A paperless solution, it reduces administrative hassle and facilitates efficient recruitment process. Create vacancies by defining basic requirements such as required qualifications, experience, number of vacancies, etc. which can be hosted on the institute website.

The candidates apply online in response to the vacancies and the data is stored in the ERP. The applications are available for scrutiny and approval by the scrutiny committee online. Interview rounds can be scheduled and interview schedule slots can be marked by the interviewer. Subsequently an email is sent to all the selected candidates, via the system, for the interview.

After the interview rounds are conducted, the short-listed candidates are visible in the respective logins of the authorities for approval. Configure template and generate appointment letters with the system in a click.

The selected candidate’s data is transferred to the service book module from the E-recruitment module and other faculty modules to avoid rework and unnecessary manual data entry.

e-recruitment faculty

attendance management faculty

Attendance Management System

Faculty attendance can be managed efficiently via automation. Integrated biometric readers and the ERP work in sync to provide actual, precise data. The faculty data is registered on the biometric devices which are integrated with the attendance server and the entire HRMS module. The employee in-time and out-time are tracked. All the institute-defined rules are applied and the total working hours are thus calculated.

Auto-generated SMS, Email or App notifications can be sent to the employees regarding late coming, early going or poor attendance. All this data gets reflected in the payroll management system for calculation of monthly payroll and tracking of leaves.

Various reports such as attendance and absentee report, average working hours, taken leaves, poor attendance, employee leave reports, etc. can be generated with the system, in a click.

Leave Management System

The leave management system provides a workflow-based solution to manage track and calculate faculty leaves from the inputs gathered by the biometric readers. Data regarding leaves, leave rules, holidays, leave types, leave deduction sequence and leave approval authority is fed in the ERP, which is used to calculate the LWP.

Using their login, faculty can apply for leaves online, and this data also gets reflected on the admin login. Auto notifications are sent to the admin to inform them about pending leave approvals.

The leave management system enables automation of leaves, opening balance record and periodic leave crediting. Moreover, on-duty leave application and sanctioning can be managed by defining flexible leave sanction authorities and paths.

The system calculates monthly leaves for each faculty and generates reports like monthly leaves, leave details, leave status, leave allotment, leave applied, etc. in merely a few clicks. All this data also gets reflected in the BI dashboards which can be accessed by admins in real time using their specific login.

leave management faculty

service book

Service book

The service book module stores the entire details of the faculty life cycle. Right from new employee record, personal details and financial details to qualifying services, increments, and leaves, the comprehensive module stores even the minutest of details regarding the faculty. All this data can be viewed by admin anytime and from anywhere.

Details related to loans and advances, nominations, disciplinary actions, pay revisions and increments, leaves, promotions, transfer, training, and conferences attended or conducted, etc. are stored in the service book.

Employee personnel file can be maintained in the module and it can also be used as a document repository. Scanning, storing and retrieval of employee original documents can be done.

The system also enables the faculty to apply for self-appraisal online, which can be sanctioned and approved by the concerned authorities online. Appraisal report can also be generated by the ERP.

Payroll Management System

The ERP automates salary calculation and payroll generation. Create a salary set up as per the Institute requirement and define pay rules related to arrears calculation, pay scale, earning and deduction heads, subheads, supplementary heads, and create different departments and staff types in the system.

The data gathered from the leave management system and the attendance management system is used to calculate the salary and generate the payroll by the ERP.

Configurable payroll reports such as salary register, pay slips, salary certificate, bank statement, annual salary report, and even the employee ID cards can be generated through the system. MIS reports according to pay scale and designation can also be generated with the ERP.

payroll management

Features Of Higher Ed Faculty Management System

  • Faculty loans

    Store details regarding faculty loans in the system, which automatically deducts the appropriate amount during salary processing.

  • Tax calculation

    The system calculates any kind of taxes automatically by applying the rules and specifications as defined by the institute.

  • Export Reports

    All the reports generated by the system can be exported in word, PDF, or excel formats.

  • Integrable module

    The system can be integrated with any number of modules and devices such as biometric readers to facilitate easy data sharing.

  • Data Protection

    Ensure data protection with role-based access to the system and data security with the help of strong encryption and password protection.

  • Auto-triggered notifications

    Send or receive auto-triggered SMS or Email notifications at various events occurring in the ERP and stay updated all the time.

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